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🖨️ Printing Client Payment Reports
Cash receipt reports summarize checks, showing what you’ve paid to vendors (using the payee field), jobs and tasks, and G/L accounts.
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Client payment reports can be used for reporting any kind of bank deposit, tracking payments by clients, and auditing your accounting. There are several different reports that show your cash deposits from various perspectives; all reports, however, are based on posted payments.
Reports select checks by date added (i.e., check date) or date posted. This option lets you show only payments added in July, for example, instead of the entire year. By entering a range of dates, you can select all checks added today, last week, or all month -- whatever time period you need. There’s no limit to which range of dates you can use.
Listen to a podcast about how to get the most out of Clients & Profits's most useful project management features (5:06 mins)
✳️ Payment reports show only posted payments; unposted checks appear only on proof lists. They're different from client account agings, since they show both paid and unpaid invoices (aging reports show only unpaid invoices).
TO PRINT CLIENT PAYMENT REPORTS
1️⃣ Click the Print Reports toolbar button (or choose File > Print Payment Reports).
2️⃣ Click on a window tab to select the kind of reports to print.
3️⃣ Enter the search criteria you want Clients & Profits to use, such as date posted, G/L account, etc.
📎 To see payments for one accounting period only, regardless of date, choose a period from the pop-up menu then enter a very large range of dates (e.g., 1/1/19 - 12/31/19).
📎 Choose an optional client name or batch ID from the pop-up menu, or leave the selection as ALL.
4️⃣ Click on the names of the reports you wish to print using the search criteria you entered.
5️⃣ Click Print.
⚠️ There is no month-end procedure required to print client payment reports. Since the client account balances are updated whenever payments are posted, these reports will always be up-to-date any time throughout the month.
TIPS
📌 Payment reports can be printed for previous periods -- even if the period is locked -- by choosing the period from the drop-down menu.
📌 Client payment reports select by date added (i.e., check date) or date posted. This option lets you show only payments added in July, for example, instead of the entire year. By entering a range of dates, you can select all payments added today, last week, or all month -- whatever time period you need. There’s no limit to which range of dates you can use.
FAQs
💬 Can I delete a task from the Add/Edit window? No. To delete a task, close this windowFrom the Task Table window, click on a task then click the Delete toolbar button. A task can be deleted from the Task Table as long as it isn’t used on any job.
💬 Can I change the staff member's initials? Yes, the Re-number utility will change all of a staff member's time entries, job tasks, etc. automatically. If the staff member also has a vendor account (which is used for expense report reimbursements) it will be renumbered as well.
SEE ALSO
Chart of Accounts
Accounting Periods
PO FAQs
EXPLAINERS
Media Vendors
Reports select checks by date added (i.e., check date) or date posted. This option lets you show only payments added in July, for example, instead of the entire year. By entering a range of dates, you can select all checks added today, last week, or all month -- whatever time period you need. There’s no limit to which range of dates you can use.
Listen to a podcast about how to get the most out of Clients & Profits's most useful project management features (5:06 mins)
✳️ Payment reports show only posted payments; unposted checks appear only on proof lists. They're different from client account agings, since they show both paid and unpaid invoices (aging reports show only unpaid invoices).
TO PRINT CLIENT PAYMENT REPORTS
1️⃣ Click the Print Reports toolbar button (or choose File > Print Payment Reports).
2️⃣ Click on a window tab to select the kind of reports to print.
3️⃣ Enter the search criteria you want Clients & Profits to use, such as date posted, G/L account, etc.
📎 To see payments for one accounting period only, regardless of date, choose a period from the pop-up menu then enter a very large range of dates (e.g., 1/1/19 - 12/31/19).
📎 Choose an optional client name or batch ID from the pop-up menu, or leave the selection as ALL.
4️⃣ Click on the names of the reports you wish to print using the search criteria you entered.
5️⃣ Click Print.
⚠️ There is no month-end procedure required to print client payment reports. Since the client account balances are updated whenever payments are posted, these reports will always be up-to-date any time throughout the month.
| LISTS | |
| Client Payment List | This report lists payments sorted by client then by check number. The report does not include the invoices paid off by the payments (for that, see the journal report). |
| JOURNALS | |
| Client Payment Journal | The Client Payment Journal shows invoices paid along with line item and G/L details. Use this report to get a detailed listing of payments for a period of time. |
| MISCELLANEOUS | |
| Client Payment Summary | This report shows client payments totaled up by credit G/L account. Use this report to compare with the audit trails in the General Ledger |
| Deposit Summary | This report summaries payments by the option bank ID. It can be used as a deposit slip to track a batch of bank deposits. |
TIPS
📌 Payment reports can be printed for previous periods -- even if the period is locked -- by choosing the period from the drop-down menu.
📌 Client payment reports select by date added (i.e., check date) or date posted. This option lets you show only payments added in July, for example, instead of the entire year. By entering a range of dates, you can select all payments added today, last week, or all month -- whatever time period you need. There’s no limit to which range of dates you can use.
FAQs
💬 Can I delete a task from the Add/Edit window? No. To delete a task, close this windowFrom the Task Table window, click on a task then click the Delete toolbar button. A task can be deleted from the Task Table as long as it isn’t used on any job.
💬 Can I change the staff member's initials? Yes, the Re-number utility will change all of a staff member's time entries, job tasks, etc. automatically. If the staff member also has a vendor account (which is used for expense report reimbursements) it will be renumbered as well.
SEE ALSO
Chart of Accounts
Accounting Periods
PO FAQs
EXPLAINERS
Media Vendors
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